Privacy Policy

1. Information We Collect

• Contact information you submit through our booking form — first and last name, email address, phone number, and practice name.
• Communication details from emails, calls, or messages you exchange with us during or about your audit.
• Usage data automatically collected when you visit our site, such as IP address, browser type, pages visited, and referring URLs.

2. How We Use Your Information

• To schedule and conduct your free automation audit.
• To respond to your inquiries and provide information about our services.
• To send confirmation and reminder messages about your appointment.
• To improve our website, services, and marketing effectiveness.
• To comply with legal obligations and enforce our Terms of Service.

3. Health Information & HIPAA

We are a marketing and automation-consulting business, not a healthcare provider, health plan, or healthcare clearinghouse. We are therefore not a “covered entity” or “business associate” under the Health Insurance Portability and Accountability Act (HIPAA). Please do not submit protected health information (PHI) — such as patient names, medical conditions, treatment details, or insurance claim data — through our website, booking form, or any communication with us. Any information you voluntarily provide through this site is treated as general business contact information, not as medical information. If you later engage us to build automation systems for your practice, a separate Business Associate Agreement (BAA) may be discussed for any service that could handle PHI.

4. Cookies & Tracking

Our website may use essential cookies and similar technologies to operate properly, and analytics tools to understand site usage. We do not sell your personal information to third parties. You can control cookies through your browser settings; disabling them may affect some site features.

5. How We Share Information

We share information only with service providers who help us operate our business (for example, calendar/scheduling and email delivery tools), under agreements that require them to protect your data and use it only for the purposes we specify. We may also disclose information when required by law or to protect our rights.

6. Data Retention & Security

We retain personal information only as long as necessary for the purposes described here or as required by law. We use reasonable administrative, technical, and physical safeguards to protect your information, but no method of transmission or storage is completely secure.

7. Your California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the right to:

• Know what personal information we collect and how it is used (this Policy fulfills that right).
• Access and receive a copy of your personal information.
• Delete your personal information, subject to certain exceptions.
• Correct inaccurate personal information.
• Opt out of the “sale” or “sharing” of your personal information. We do not sell your personal information.
• Not be discriminated against for exercising these rights.

To exercise any of these rights, email us at privacy@armandoautomations.com with “California Privacy Request” in the subject line. We will verify your identity before responding and will respond within the timeframes required by law.

8. Children’s Privacy

Our services are intended for dental practice owners and professionals. We do not knowingly collect personal information from children under 16. If you believe we have collected such information, please contact us so we can delete it.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated version on this page with a revised “Last updated” date.

10. Contact Us

If you have questions about this Privacy Policy or your information, contact us at privacy@armandoautomations.com.